When you’re working on a project with lots of data, it’s important to be able to filter the information. Google Sheets has some great features for filtering your data without having to use Excel or other software.
The how to sort data in google sheets is a tutorial that will teach you how to filter and organize data in Google Sheets.
If you don’t have database software, a Microsoft Excel or Google Sheets spreadsheet is the best method to deal with data. However, when dealing with huge amounts of data, it is critical for users to organize that data in order to obtain useful insights. To manage your data, you’ll need to know how to filter in Google Sheets.
Sorting the data you’re dealing with is just as important as applying filter criteria. For the chosen range of cells, data may be sorted alphabetically or numerically. Data sorting in Sheets is simple to learn and use, and it should always be done before data filtering. You may also learn how to sort and filter data using data validation to build drop-down lists.
To organize data in Google Sheets, learn how to sort and filter.
Filtering is useful when you just want to view a subset of rows in a spreadsheet with a big quantity of data. It allows you to limit down the range of numbers and data to just see what’s relevant. If you want to learn more about sophisticated filter formulas and filtering techniques, you may look at how to utilize the FILTER function in Google Sheets.
How To Use Google Sheets To Filter Data
1. Go to Google Sheets and open it. 2. Choose the data range you wish to filter from the drop-down menu. 3. From the Data option in the menu bar, create a filter. 4. To sort or filter data in various ways, click the Filter option.
Note: You may apply the Google Sheets filter to a big dataset and get particular items that you wish to verify by following the easy procedures shown above. Let’s have a look at how to filter with detailed pictures in Google Sheets.
How To Use The Filter In Google Sheets
Users may separate their data in a spreadsheet using the Google Sheets filter by following the easy procedures shown below.
To begin, open the Google Sheets document and choose the data to be filtered.
To access the Data tab on the toolbar, go to the menu bar and choose Data from the drop-down menu. Then, from the drop-down menu, choose the ‘Create a filter’ option.
You may also create a simple filter by selecting the cell range and clicking on the filter button in the toolbar.
The filter indication (three horizontal bars) will now appear in all column headings.
In Google Sheets, use the filter feature. It may be used in a variety of ways.
To get the filtered data, select the ‘Filter by condition’ option and input the criteria.
Filtering may be done using a variety of criteria. To build a custom formula that isn’t currently accessible, choose the custom filter option at the bottom. These sophisticated filters are also known as condition filters.
Consider the following scenario. We need to filter down the data in the Google sheet below to only see executives who have earned more than or equal to 80 sales. As a result, we’ll need to filter the data using the numeric values in column C.
The operators listed in this section may be used to create a filter formula. Select the Greater than or equal to condition and fill in the filter value box with 80.
You may verify the results once you click OK.
By Value Filter
You must provide the value to filter data in a Google sheet if you choose the ‘Filter by value’ option.
For instance, suppose you just want to see sales data from Chicago and Denver.
To open the column filter in Google Sheets, click the three horizontal lines and choose Filter by values.
Then uncheck the entities in the table that you don’t want to view. For example, Washington and New York are uncontrolled in this country. After you’ve made your selections, click OK.
After you click OK, you’ll be able to view the outcome.
Keep in mind that conditional filtering employs logical operators, while value filtering concentrates on a single value in a column.
You can use Google Sheets to filter by color if you’ve used conditional formatting and have colored cells.
Take, for example, the same sales sheet with colors as indicated in the illustration below.
The need now is to limit the data to just the sales numbers in the New York division. As a result, depending on their colors, you must remove the remaining three divisions from column B.
Choose Filter by color from the Filter arrow in the header row. Next, pick a color to reflect the column criteria and data by selecting Fill Color. We chose light green 1 since it is the color of New York.
Once you’ve selected your choices and clicked OK, you’ll be able to view the outcome. Because we’ve chosen the appropriate hue, just the data from New York will be displayed.
You may use the Fill Color option to filter data if you have colorful text instead of colored cells.
Users should also bear in mind that with Google Sheets, users can only filter by one hue at a time.
Filtering data by color may be difficult if you have a lot of colors in your datasheet. As a result, make sure you’re familiar with the resource kinds, fields, and colors that represent them. The data may then be easily filtered depending on colors.
How to Disable the Filter in Google Sheets
In the previous approach, we learnt how to filter in Google Sheets in two distinct methods. Let’s take a look at how to disable the Google Sheets filter in one simple step.
To access the Data tab, go to the menu bar and choose it. After that, choose the ‘Turn off filter’ option.
You may also turn it off by using the filter shortcut from the toolbar. Once you’ve done so, you’ll be able to see the original data. You will, however, lose any unsaved filters as a result of this procedure.
What Is The Best Way To Save Filter Views?
We’ve shown how to use Google Sheets to filter and how to shut the Google Sheets filter. You may also store a filter for later use if you are already using it.
Select Filter views from the drop-down list of choices on the Data tab. Then, from the nested menu, choose ‘Save as filter view.’
After you’ve saved the new filter view, give it a name so you can find it later.
If you’ve shared this Google spreadsheet with others, they may use it to view your filters as well. This method also allows you to store several filter views.
What Is The Best Way To Share A Filter View?
It’s simple to share a filter view in Google Sheets. All you have to do is copy the filter view’s URL and email it to your colleagues so they can access the filter view sheet.
At the end of the URL, notice the &fvid=######## section. This is a one-of-a-kind identifier that enables you to provide unique Filter View URLs to all collaborators.
Users may give other collaborators either editing access or just viewing permissions. If a collaborator has editing access, all changes are stored and may be applied to all collaborators.
If a collaborator just has viewing permissions, they may filter or sort data, but only they will see the changes. They may establish a temporary filter for themselves if they have viewing privileges. The old filter view is still available. A pivot table, in addition to the filter function, may be used to summarize data according to your needs.
On Smartphones, How To Filter In Google Sheets
If you don’t have access to a computer, you may use the Google Sheets mobile app, which works on tablets and smartphones.
On begin, launch the Google Sheets mobile app and choose the sheet to which the filter will be applied.
Select the column to which you want to apply the filter now. Then, in the upper right corner, touch on the three vertical dots.
Select Create a filter from the menu.
Now scroll down to the bottom of the screen to see the name of the column to which the filter has been applied. To access the filtering options, touch on the filter symbol (three horizontal bars).
You may filter the data in the same way we did on the PC from here on out. The data has been filtered depending on its value.
That’s all there is to it when it comes to mobile data filtering. However, we suggest using a PC while utilizing the Google Sheets filter on a smartphone for better viewing.
Managing huge amounts of data requires data management and sophisticated searches. It is critical to arrange and organize data before utilizing it for analysis in order to get a better understanding of it. For individuals who want to keep their datasheets organized, Google Sheets filter provides a variety of features, functionalities, and filter operators.
You’ll need to know how to filter in Google Sheets if you want to look at a small portion of a big datasheet. You may save a filtered view for other collaborators to see the data, or you can use a filter to arrange a dataset. Data filtering is also not feasible in Google Docs; it can only be done in Google Sheets.
The google sheets sort(arrayformula) is a method of organizing data in Google Sheets. The sort function will allow the user to organize their data in ascending or descending order.
Frequently Asked Questions
How do you organize data in Google Sheets?
I organize data in Google Sheets by sorting it into columns and rows.
How do you sort and filter data in a spreadsheet?
You can sort and filter data in a spreadsheet by using the column headers or by using specific filters.
How do I use the filter function in Google sheets to sort in descending order?
To sort in descending order, go to the top of the sheet and click on File then select Sort A to Z.
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